Each Safe Environment Local Administrator acts as a liaison for the Pastor of parishes and schools to administer and oversee the program in their name.

Local Administrator login and passwords for your parish:
Local Administrators use both the Virtus and Fastrax website to manage their users.  In both websites, please use the login given to you by the Diocese, which will have organization specific administrative abilities attached to the login.  Please copy the links below to the computer bookmarks if needed:

• Virtus: https://www.virtusonline.org/virtus/index.cfm
• Fastrax Select Online:  https://www.fastraxselect.com/Login.aspx

Essential duties of a Local Administrator:

1. Assist all employee and any volunteers with access to youth to complete the Safe Environment requirements through the online tool: VirtusOnline.org.  
2. Oversee Safe Environment children’s curriculum (Circle of Grace) implementation every year (in the fall) and collect information to complete reports to the diocese on attendance.
3. Awareness of events/parish activities that are in need of Safe Environment chaperones, assisting to bring event to awareness of Pastor and provide any resources for following Safe Environment guidelines for event.

Safe Environment requirements:
Every volunteer or employee in the Diocese of Madison is required to complete the following, which must be completed prior to an offer for employment or volunteer start date:

1. Criminal Background check- All volunteers and employees are required to provide adequate personal information for a criminal background check.
2. Diocesan Code of Conduct and Policies- All volunteers and employees are required to read and acknowledge the Diocesan Code of Conduct and Policies included in the Virtus training, which includes the Diocese of Madison Safe Environemnt adn Allegation Response Policy. 
3. Safe Environment Online Training- All volunteers and employees are required to watch and answer questions, fulfilling the Safe Environment online training.

Failure to complete any of the three requirements disqualifies an individual from holding an employee or volunteer role within the Diocese of Madison.

As a Safe Environment Local Administrator, you will assist individuals in completing the Safe Environment requirements.  Please reference the document below for how to ask individual to sign up as a new user.  

Email Templates for Safe Environment

In accord with our various Safe Environment audits, employees and volunteers will need to recertify with the Virtus program and background checks every five years. Users will be prompted automatically for their requirements - background, training, and required docs - as they fall out of compliance.  

The best place to monitor if users are in compliance is the Compliance Report. You will have to reach out to any user who is not responding to the Virtus prompts/emails and ask them to complete the requirements.

Running Compliance Reports

Diocesan Support: 
Office of Safe Environment: 608-821-3047 or [email protected] 

Virtus Online:
For technical support please, toll-free number, 1-888-847-8870 weekdays between 8-5 pm. 

Fastrack Online 
Please call Customer Support Services: (800) 325-3609 ext. 3083, weekdays between 9-7pm